REQUEST FOR PROPOSALS LANDSCAPE AND IRRIGATION MAINTENANCE SERVICES FOR: SOUTH VILLAGE COMMUNITY DEVELOPMENT DISTRICT Notice of Special Meeting to Open Proposals Clay County, Florida

Notice is hereby given that the South Village Community Development District (the “District”) will accept proposals from qualified firms interested in providing landscape and irrigation maintenance services for the fiscal year beginning October 1, 2024 and for four fiscal years thereafter, all as more specifically set forth in the Project Manual.
The Project Manual, including contract documents, project scope and any technical specifications, will be available for public inspection and may be obtained beginning Monday, March 25, 2024, at 9:00 a.m. (EST), from Marilee Giles, 475 West Town Place, Suite 114, St. Augustine, Florida 32092 or by email at mgiles@gmsnf.com with carbon copy to Sarah Sweeting, ssweeting@gmsnf.com.
A mandatory, pre-proposal conference will be held on Thursday, March 28, 2024, at 10:00 a.m. (EST) at the Eagle Landing Residents Club, 3975 Eagle Landing Parkway, Orange Park, Florida 32065.
Firms desiring to provide services for this project must submit one (1) original and seven (7) hard copies of the proposal forms and one (1) electronic version, by no later than 2:00 p.m. (EST), on Friday, April 19, 2024, to the Eagle Landing Residents Club, 3975 Eagle Landing Parkway, Orange Park, Florida 32065, Attn: Matt Biagetti. Proposals shall be submitted in an opaque sealed package, shall bear the name of the proposer on the outside of the package and shall clearly identify the project. Proposals will be publicly opened at the time and date stipulated above; those received after the time and date stipulated above will be returned un-opened to the proposer. Any proposal not completed as specified or missing the required proposal documents may be disqualified.
Ranking of proposals will be made on the basis of qualifications according to the Evaluation Criteria contained within the Project Manual. The District has the right to reject any and all proposals and waive any technical errors, informalities or irregularities if it determines in its discretion it is in the best interest to do so. Any and all questions relative to this project shall be directed in writing only to Matt Biagetti, or by electronic mail mbiagetti@troon.com no later than 3:00 p.m. (EST) on Friday, April 12, 2024, with carbon copies to Marilee Giles at mgiles@gmsnf.com and Katie Buchanan at katie.Buchanan@KutakRock.com.
All proposals will be publicly opened at a meeting of the District to be held at 2:00 p.m. (EST) on Friday, April 19, 2024, at the Eagle Landing Residents Club 3975 Eagle Landing Parkway, Orange Park, Florida 32065. Proposals will be publicly opened at that time and place, with Proposer names and total pricing announced at that time, provided that Proposals may be maintained on a confidential basis to the extent permitted by Florida law. No decisions of the District’s will be made at that time. A copy of the agenda for the meeting can be obtained from the District Office at 475 West Town Place, Suite 114, St. Augustine, Florida 32092 or by phone at (904) 940-5850.
The meeting is open to the public and will be conducted in accordance with the provisions of Florida law. There may be occasions when one or more Board Supervisors or staff members will participate by telephone. At the above location will be present a speaker telephone so that any Board Supervisor or staff member can attend the meeting and be fully informed of the discussions taking place either in person or by telephone communication. The meeting may be continued in progress without additional notice to a time, date, and location stated on the record.
Any person requiring special accommodations to participate in this meeting is asked to advise the District Office at (904)940-5850, at least 48 hours before the meetings. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY) / 1-800-955-8770 (Voice), for aid in contacting the District Office.
South Village Community Development District
Marilee Giles, District Manager
Legal 102484 Published 3/21/2024 in Clay County's Clay Today newspaper