FLEMING ISLAND PLANTATION COMMUNITY DEVELOPMENT DISTRICT REQUEST FOR PROPOSALS FOR PICKLEBALL COURT PROJECT AND NOTICE OF SPECIAL MEETING TO OPEN PROPOSALS Clay County, Florida

Notice is hereby given that the Fleming Island Plantation Community Development District (“District”) will receive proposals for the following District project:
FLEMING ISLAND PLANTATION PICKLEBALL COURT PROJECT
The contract will require contractors to provide for the construction, labor, materials, and equipment necessary to construct all work, or a portion thereof, necessary to construct two pickleball courts and other associated scopes as more particularly described in the Project Manual and in accordance with the plans and specifications.
The Project Manual, consisting of the proposal package, contract, proposal form, plans, and other materials, will be available for public inspection and may be obtained beginning January 25, 2024, at 2:00 p.m. from Prosser, Inc., (904) 739-3655. Plans and Project Manual may be obtained only through a download link that will be provided upon request to Prosser, Inc. It is recommended that prospective proposers email orders to Ryan P. Stilwell, P.E. (ryan.stilwell@primeeng.com).
There will be a pre-bid proposal conference on February 5, 2024, at 2:00 pm at Fleming Island Amenities Center (2300 Town Center Boulevard, Fleming Island, Florida 32003). Prosser, Inc. will send directions to the pre-bid location along with the Project Manual and Plans. In case of foul weather, an alternative location will be determined and provided.
Proposals will be evaluated in accordance with the criteria included in the Project Manual. The District reserves the right to reject any and all proposals, make modifications to the work, award the contract in whole or in part with or without cause, provide for the delivery of the project in phases, and waive minor or technical irregularities in any Proposal, as it deems appropriate, if it determines in its discretion that it is in the District’s best interests to do so. Any protest of the Project Manual, including the terms and specifications, must be filed with the District within 72 hours of receiving the Project Manual, together with a protest bond in a form acceptable to the District and in the amount of $30,000.00. In the event the protest is successful, the protest bond shall be refunded to the protestor. In the event the protest is unsuccessful, the protest bond shall be applied towards the District’s costs, expenses and attorney’s fees associated with hearing and defending the protest. Failure to timely file a protest will result in a waiver of proceedings under Chapter 190, Florida Statutes, and other law.
Firms desiring to provide construction services for the referenced project must submit one original and eight copies of the required proposal no later than 2:00 p.m. on February 27, 2024, at the offices of Prosser, Inc. (13901 Sutton Park Drive, Suite 200, Jacksonville, Florida 32224, or via email (ryan.stilwell@primeeng.com). The District’s Engineer will conduct a pre-bid proposal conference meeting at that place and time. No official action will be taken at the meeting. The meeting is open to the public and will be conducted in accordance with the provisions of Florida law including but not limited to Chapter 190, Florida Statutes. A copy of the agenda for the meeting may be obtained from the District Engineer, at Prosser, Inc. (13901 Sutton Park Drive, Suite 200, Jacksonville, Florida 32224, or Ryan Stilwell, P.E. (ryan.stilwell@primeeng.com). The meeting may be continued in progress without additional notice to a time, date, and location stated on the record. Pursuant to provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the District Office at least forty-eight (48) hours before the meeting by contacting Janice Eggleton Davis, the District Manager, at (904) 436-4102, or at 12574 Flager Center Boulevard, Suite 101, Jacksonville, Florida 32258. If you are hearing or speech impaired, please contact the Florida Relay Service at 1 (800) 955-8770, who can aid you in contacting the District Office.
Proposals shall be in the form provided in the Project Manual and submitted in a sealed envelope pursuant to the Instructions to Proposers. The District reserves the right to return unopened to the Proposer any proposals received after the time and date stipulated above. Each proposal shall remain binding for a minimum of thirty (30) days after the proposal opening.
The successful Proposer will be required upon award to furnish a payment and performance bond for one hundred percent (100%) of the value of the contract, with a Surety acceptable to the District, in accordance with section 255.05, Florida Statutes.
All questions regarding the Project Manual or this project shall be directed in writing only to Prosser, Inc. (13901 Sutton Park Drive, Suite 200, Jacksonville, Florida 32224, or Ryan P. Stilwell, P.E. (ryan.stilwell@primeeng.com). No phone inquiries please. All comments received before February 12, 2024 will be responded to in writing to all prospective bidders.
Legal 97576 Published 1/25/2024 in Clay County's Clay Today newspaper